Word Pick & Mix Menu
As an existing user of Word, you will already have a certain skill level that has developed from initial training and from your own experience of using Word. However, there may be some areas you would like to learn to help you complete specific tasks. Use our Pick and Mix menu to choose the topics you want to learn, then email us by following this link, so we can create the perfect training mix, designed specifically to meet your needs
Layout & Formatting
There are a number of tools you can use within Word that will help you make your documents look more professional and also save you time.
At the end of this topic you will be able to:
° Align text
° Change margins
° Change the orientation for the whole or part of
the document (Portrait or Landscape or both)
° Use Section breaks and Page breaks
° Use columns
° Format text
° Change case, fonts and colours
° Format paragraphs (line spaces etc.)
Pictures, Shapes & Textboxes
Be creative with your documents by including pictures, shapes and textboxes.
At the end of this topic you will be able to:
° Source and insert pictures
° Position pictures accurately
° Resize and crop pictures
° Wrap text around pictures, shapes or text boxes
° Anchor the position of pictures, shapes and
Text boxes
° Use and edit WordArt
Indents & Tabs
Indents and tabs can be set so that the cursor jumps, automatically, to the correct position on the page. For example, you might want every paragraph in your document to have the first line indented. Or, you may want to line-up the decimal points in a column of figures, two inches in from the right hand margin.
At the end of this topic you will be able to:
° Set Indents
° Set Tabs
Mail Merge
Mail Merge is a tool used to send the same letter to more than one person without typing the original letter more than once. Or else, Mail Merge can be used to generate labels for a mail shot.
At the end of this topic you will be able to:
° Create a Mail Merge, taking data, such as names
and addresses, from a database or spread sheet
and inserting it into letters, or onto labels or
envelopes
Bullets & Numbering
If you want to create a list where each item is highlighted by a bullet point, or, perhaps you need to write a report where paragraphs are numbered consecutively and sub-numbered within them, then an understanding of Bullets and Numbering is what you need.
At the end of this topic you will be able to:
° Understand why Word automatically prompts
you with a list format
° Use bulleted lists
° Use the various numbering formats available
Creating Templates
Templates are like having headed stationery and forms available on your PC. You can set up templates for letters, memos, reports, press releases and newsletters, etc. Templates ensure that your correspondence is set out in a standard format and saves time in creating documents from scratch. This topic goes well with the Style topic.
At the end of this topic you will be able to:
° Create a template
° Create a document based on a template
° Use components from different templates
° Use themes
Creating Forms
You can create forms in Word to collect information. A form is a special kind of template, with a new document being created whenever data is collected. To prevent users from changing the form, you can protect it so that they can only enter data into specific fields.
At the end of this topic you will be able to:
° Create a new form and develop its structure
° Add form fields and drop down form fields
° Protect forms
Headers & Footers
Headers and Footers sit outside the main body of your document and can contain document titles, logos, your company address, page numbers and dates.
At the end of this topic you will be able to:
° Set headers and footers for the whole document
° Create different headers and footers on different
pages
° Insert page numbers and dates
Proofing Documents
Once a document has been completed, it is important that it is checked for any errors.
At the end of this topic you will be able to:
° Correct spelling and grammatical errors
° Use and edit autocorrect, to automatically
correct commonly misspelt words
° Set languages for spelling and grammar
° Count the number of words in your
document
Tracking Changes
Sometimes you may need to collaborate with others when creating a document. One person will be the principal author of the document, but others may have some input. Tracking changes highlights the changes made by other people, which can then be accepted or declined by the principal author.
At the end of this topic you will be able to:
° Insert comments into a document
° Track deletions from a document
° Accept and/or reject tracked changes
Creating a Style for your Document
Perhaps the single most time-consuming task, when creating a document, is formatting. Using styles enables you to quickly ensure that the format of the documents you create, such as the headings, fonts, colours etc. are consistent. This topic goes well with the Templates topic.
At the end of this topic you will be able to:
° Create new styles and apply styles to text
° Apply heading styles
° Modify styles
Working with Longer Documents
If you are working on a long document, such as a business plan or complex tender, you may want to refer to other parts of the document. You can do this by using Bookmarks. Bookmarks can also be used to index, move and copy items in your document. In a longer document, you may also want to use captions to label figures, tables and selected text. This topic goes well with the Table of Contents, Index & Footnotes topic.
At the end of this topic you will be able to:
° Insert, move and manipulate bookmarks
° Enter and amend captions
° Work with cross-references
Tables
Tables are an ideal way to present logical information. They can include text, graphics and numbers. They can also be used to create newsletters for printing or copying into emails.
At the end of this topic you will be able to:
° Create and modify tables
° Fine-tune a table using formatting, alignment,
borders, colours and shading
° Use tables to position text and graphics
° Use calculations within tables
Table Contents, Index &
Footnotes
When creating a longer document, where your audience wants to be able to move quickly to a specific subject, a table of contents and an index will help them. You may also need to reference sources clearly using footnotes.
At the end of this topic you will be able to:
° Create, format and modify a table of contents
° Create, format and modify indexes &
footnotes